Transport & Organising Secretary Unit
Preserving service.
Strengthening continuity.
One secure record of the Family House — members, rooms, finances, maintenance and welfare — that outlives every TOS administration instead of leaving with it.
- Role-based access
- Built for handover
- Works on any phone
On the calendar
What's coming up.
The next sixty days in the Family House, drawn straight from the house record.
Birthdays
- No birthdays in the next 60 days.
National Holidays
- No holidays in the next 60 days.
House Activities
- No activities scheduled yet.
What it covers
Twelve areas of house operations, in one record.
Each one replaces a notebook, a spreadsheet, or a WhatsApp thread that currently leaves with whoever was keeping it.
NCCF Rivers State Family House
Port Harcourt
House Members
Profiles, NYSC details, health and next-of-kin records.
Rooms
Occupancy, governors, bed spaces and room requests.
Subscriptions
Monthly dues, contributions, balances and receipts.
Maintenance
Reported faults tracked through to completion.
Vehicles
Registered vehicles, drivers, trips and running costs.
Sanitation
Room and general duties, attendance, cleanest-room awards.
Welfare
Confidential requests and the assistance given.
Activity Journal
Meetings, decisions and interventions, dated.
Documents
Reports, quotations, receipts and official records.
Reports
Exportable summaries in PDF or Excel.
Handover
Everything above, passed intact to the next administration.
Security
Per-role access, audit logs and archived records.
Find the house
NCCF Rivers State Family House
Port Harcourt
Off Ordinance Junction, Trans-Amadi,
Port Harcourt, Rivers State
The pin marks Ordinance Junction — the house is just off it.
Visitors are welcome during the day — check in with the Chief Usher on arrival.
Institutional continuity
Built to outlive an administration.
A service year ends every twelve months. The record of the house shouldn't end with it — each TOS administration should inherit what came before, intact.
Current administration
Works the house record daily — members, rooms, money, faults.
Handover
Outstanding items, notes and balances compiled, not remembered.
Archive
Everything closed out is retained and stays searchable.
Next administration
Starts from the record rather than from scratch.
Carried across
- Financial records
- Documents
- Projects
- Assets
- Outstanding issues
- Handover notes
Secure & controlled access
The right information. To the right people.
Nobody browses the whole house by accident. Every query is narrowed to the roles the account actually holds.
- 01TOSEvery record in the house
- 02ATOSEvery record, bar final approvals
- 03SecretaryMinutes, documents, reports
- 04Landlady / Chief UsherWelfare, sanitation, rooms
- 05Room GovernorsTheir own room and its members
- 06Members / CorpersTheir own profile and dues
Reports & exports
Ready when you need them.
The reports an administration is asked for at the end of a term are generated from the record, not reconstructed from memory the week before handover.
- 01Monthly TOS Report
- 02Financial Summary
- 03Maintenance Report
- 04Vehicle Report
- 05Project Report
- 06Handover Report
Every report exports as PDF or Excel.
Wherever the work happens
Operations don't stop when you leave the office.
Most of what gets recorded in a Family House is noticed while someone is walking through it. The portal is built to be used there, not only at a desk afterwards.
Full desk view
Finance, occupancy and reports on a laptop.
Same record on a phone
Report a fault from the corridor it's in.
Built for slow networks
Light pages, no heavy dashboards to load.
Installable
Add it to the home screen like an app.
Support the house
The building outlasts all of us.
Roofing, water, power, beds, repairs. Every gift goes to keeping the NCCF Rivers State Family House standing for the corpers who haven't arrived yet.
Where it goes
- Building upkeepRoofing, plumbing, electrical
- Water & powerBorehole, tanks, generator fuel
- AccommodationBeds, mattresses, room fittings
- WelfareAssistance for corpers in need
Donations are recorded against the house account and appear in the monthly financial summary.
